ࡱ> k Kbjbj }}Gljjjjjjj$<I%<22222222$$$$$$$$& (D$j22222$Bjj22%BBB2j2j2$B2$BJBjj2& `cZ<^<%0I%(B(BhjjjjMEMORANDUM OF UNDERSTANDING Between THE TENNESSEE DIVISION OF REHABILITATION SERVICES And THE LOCAL WORKFORCE INVESTMENT BOARD FOR LWIA 5 In Concurrence With THE LOCAL CHIEF ELECTED OFFICIALS) This Memorandum of Understanding (MOU), by and between the State of Tennessee, Division of Rehabilitation Services and the Local Workforce Investment Board and the Local Chief Elected Official(s) executed June 20, 2000, is hereby modified and revised to more fully establish mutually agreed upon roles and responsibilities for implementation of the provisions of Section 121 of Title I of the Workforce Investment Act of 1998 (Public Law 105220), as further described in the "Scope of Services". The Parties to this MOU are: 1. The Tennessee Division of Rehabilitation Services, a Division of the Tennessee Department of Human Services, hereinafter referred to as the "Partnering Agency" or as Vocational Rehabilitation (VR); 2. The Local Workforce Investment Board, of Local Workforce Investment Area 5, hereinafter referred to as the "Local Board". The Local Board is constituted pursuant to Section 117 of the Workforce Investment Act of 1998 and shall be responsible to oversee the operations of the Southeast Career Center System (hereinafter referred to as the System); and 3. The Local Chief Elected Official(s) of Workforce Investment Area 5 representing the following Tennessee counties: Bledsoe, Bradley, Hamilton, Marion, McMinn, Meigs. Polk, Rhea, and Sequatchie. The signature of the Local Chief Elected Officials) Chairperson signifies concurrence to this MOU. A. SCOPE OF SERVICES: A.1 Pur ose: This MOU is to coordinate resources to prevent duplication and ensure the effective and efficient delivery of workforce services in LWIA 5 in the State of Tennessee. In addition, this MOU will establish joint processes and procedures that will enable the above entities to integrate the current service delivery system resulting in a seamless and comprehensive array of education, human service, job training, and other workforce development services. This MOU shall define the Partnering Agency's commitment for the coordinated delivery of services for the System as outlined in the Workforce Investment Act of 1998 (Public Law 105220). Such services will include those specifically outlined and described in  Attachment A which represents services authorized under the following program: Title I of the Rehahilitation Act Amendments of 1998 (Title IV of the Workforce Investment Act of 1998)(34 CFR Part 361)(29 U.S.C. 720 et seg.) All services will be delivered in accordance with the terms and conditions of this MOU and as specifically described and enumerated in a separate Grant Agreement between the Partnering Agency and The Southeast Tennessee Development District. Parties to this MOU shall coordinate and perform the activities and services described herein within the scope of legislative requirements governing the parties' respective programs, services, and agencies. A.2 Cost Sharing: The Partnering Agency hereby agrees to contribute its attributable share of the cost of the operations of the System. Such cost shall be disbursed under a separate Grant Agreement, in a manner consistent with State and Federal law and the provisions of this MOU. The parties agree that such sum shall be reasonable and proportionate to the use of the System by the Partnering Agency's programs. Cost distribution or allocation methods shall be in accordance with applicable Office of Management and Budget Circulars. A.3 System Delivery: The parties agree to fulfill their respective roles under this MOU and to deliver services through the system in a coordinated and comprehensive manner. The parties agree to: a. Abide by the statutory requirements and regulations of the Workforce Investment Act of 1998 as allowed by and in accordance with VR State and Federal guidelines; b. Adopt and/or create broad policies to plan and oversee service integration, where appropriate; c. Consolidate common functions across participating programs where feasible; d. Ensure nonduplication of services and maximization of resources through consolidation, collaboration and/or coordination of intake, assessment, case management, job development/employer contact, and customer feedback; e. Coordinate and participate in interagency planning and budgeting; f. Coordinate and participate in interagency staff training; g. Crosstrain staff, where appropriate;  h. Utilization of a common computerized data collection system for management and reporting in accordance with Section A.4c.; i. Collaborate to eliminate legislative and regulatory barriers to service integration A.4 Specific Provisions: The Local Board agrees to adhere to the following specific provisions of the Partnering Agency: a. A delegated VR Supervisor or his/her designee, will participate as a required partner on the Local Workforce Investment Board and the Local Youth Council for the purposes of planning and overseeing of interagency staffing, budgeting, and service planning and integration and to insure the needs of individuals with disabilities are addressed. b. In the event the LWIB selects to form a consortium of Career Center Partners for the purpose of operating the Career Center, VR shall be one of the Partners included in the consortium. c. VR agrees to participate in the integrated intake, referral and consumer tracking system (CMATS) subject to the following confidentiality provisions:  . VR agrees to share basic consumer information, e.g., name, address, phone number, Social Security Number without confidentiality constraints. Specific disability related information will be shared only when authorized by the consumer through proper release of information forms provided by VR. VR agrees to share consumer informational data through the CMATS computer system only with System staff. VR agrees to the use of computer passwords to limit access to information. Confidentiality of records and use of computer information shall be in accordance with Section AAA. of this MOU. d. Confidentiality of Records: Strict standards of confidentiality of records shall be maintained in accordance with law. All material and information provided to the Local Board by the Partnering Agency or acquired by the Local Board on behalf of the Partnering Agency whether verbal, written, magnetic tape, via CMATS, cards or otherwise shall be regarded as confidential information in accordance with the provisions of State law and ethical standards and shall not be disclosed, and all necessary steps shall be taken by the Local Board to safeguard the confidentiality of such material or information in conformance with State and Federal law and ethical standards.   The Local Board will be deemed to have satisfied its obligations under this section by exercising the same level of care to preserve the confidentiality of the Partnering Agency's information as the Local Board exercises to protect its own confidential information so long as such standard of care does not violated the applicable provisions of the first paragraph of this section. The Local Board's obligations under this section do not apply to information in the public domain, entering the public domain but not from a breach by the Local Board; previously possessed by the Local Board without written obligations to the Partnering Agency to protect it; acquired by the Local Board without written restrictions against disclosure from a third party which, to the Local Board's knowledge, is free to disclose the information independently developed by the Local Board without the use of Partnering Agency's information; or, disclosed by the Partnering Agency to others without restrictions against disclosure. All Local Board employees having access to a State's online computer system must be registered with the Partnering Agency, have assigned an identification number from the Partnering Agency and must sign an information security agreement. Access to information maintained by the Partnering Agency on its electronic system or otherwise shall be restricted according to the confidentiality provisions of Tennessee Code Annotated 507701, 42 United States Code 503, and other applicable federal laws and regulations. All information contained within State computer files is confidential. It is not permissible to examine the State computer files for information regarding friends. relatives, neighbors, acquaintances, etc. The sale of information from State files is illegal. Willful violation of, or disregard for, any of these confidentiality constraints may result in prosecution under the provisions of the Computer Crimes Act as cited in TCA 3914601 et seq. It is expressly understood and agreed that obligations set forth in these sections shall survive the termination of this Agreement. e. The Local Board will ensure that the Americans with Disabilities Act guidelines for accessibility and accommodations are met to facilitate access to all System and VR program services for individuals with disabilities. f. VR resident staff, by law, cannot participate in generic System work activities unless the activity includes work related to individuals with disabilities, e.g., screening for VR referrals or assisting VR clients. g. VR will be responsible for supervision and performance evaluations of all VR d resident staff and for taking disciplinary and corrective actions, including dismissal of VR personnel. h. VR agency staff will be responsible for monitoring VR performance standards and indicators as established by the Rehabilitation Services Administration (RSA). VR agrees to participate in WIA reporting requirements to the extent possible in accordance with RSA and VR guidelines. i. The Department of Human Services, the Division of Rehabilitation Services, the Department of Finance and Administration, and the Federal Rehabilitation Services Administration will be responsible for all VR oversight functions, including program reviews, monitoring, and audits. j. The Local Board agrees that all services will be administered in such a manner that no person shall be excluded from participation in, be denied benefits of, or otherwise be subjected to discrimination on the grounds of disability, age, race, color, religion, sex, national origin, or any other classification protected by law. k. VR agency staff are available to provide the System staff with information about disability related issues, including the Americans with Disabilities Act. B. MOU DURATION AND MODIFICATION: B.1 Duration and Term: The term of this MOU shall be twelve (12) months, commencing July 1, 2001 through June" 0, 2002. B.2 Term Extension: The Partnering Agency reserves the right to extend this MOU for an additional three (3) years, provided that the Partnering Agency notifies the Local Board in writing of its intention to do so prior to the MOU expiration date. An extension of the term of this MOU will be effected through an amendment to the MOU. B.3 Other Requirements: Other circumstances requiring modification, amendments or termination to this MOU are as follows: a. To accommodate changes as a result of amendments to the Workforce Investment Act or to WIA Title IV, the Rehabilitation Act, as amended. b. To accommodate changes in the policy directives of VR. c. To renegotiate VR's attributable share as itemized in Attachment A Budget of the Grant Agreement or add to or delete from VR's resources or services as described in this MOU. B.4 Impasse Resolution: The parties shall resolve any impasse situation through mutual discussion and MOU amendment if required. 5    IN WITNESS WHEREOF: LOCAL WORKFORCE INVESTMENT BOARD 5: B. Sample, Board Chairperson LOCAL HIEF ELECTED OFFICIALS) CHAIRPERSON: w Claude Ramsey, II"amilton Co r ty Executive TENNESSEE DIVISION OF REHABILITATION SERVICES Carl Brown, ssistant Commissioner DATE:  7 DATE`'' C 71 ATTACHMENT A MEMORANDUM OF UNDERSTANDING TENNESSEE DIVISION OF REHABILITATION SERVICES LOCAL SYSTEM CONTRIBUTIONS TO LWIA 5 A. CORE SERVICES PROVIDED: In accordance with Item (A) (1) and (2) of this MOU, the following services, as affirmed, shall be provide by the Partnering Agency for the Southeast Career Center System: TYPE OF CORE SERVICE PROVIDEDYES/NOEligibility Determination for services under Title I of the Act.NoOutreach, intake (which may include worker profiling), and orientationVR referrals andto the information and other services available through the one-stopapplicants onlydelivery system.Initial assessment of skill levels, aptitudes, abilities, and supportiveVR applicants andservice needs.clients onlyJob search and placement assistance, and where appropriate, careerVR clients onlycounseling.Provision of employment statistics information, including the provisionNoof accurate information relating to local, regional, and national labormarket areas.Provision of performance information and program cost information on#5one or more of the following: (please indicate those that apply)1. Eligible providers of training services described in Section 122of the Workforce Investment Act.2. Eligible providers of youth activities described in Section 123of the Workforce Investment Act.3. Providers of adult education described in Title 11 of theWorkforce Investment Act.4. Providers of post-secondary vocational education activities andvocational education activities available to school dropoutsunder the Carl D. Perkins Vocation and Applied TechnologyEducation Act (20 U.S.C. 2301 et seq.).5. Providers of vocational rehabilitation program activitiesdescribed in Title I of the Rehabilitation Act of 1973 (29 U.S.C.720 et seq.). 7  LOCAL SYSTEM CONTRIBUTIONS (CONTINUED) TYPE OF CORE SERVICE PROVIDED (CONT)YES/NOProvision of information regarding how the local area is performing onNothe local performance measures and any additional performanceinformation with respect to the one-stop delivery system in the localarea.Provision of accurate information relating to the availability ofVR clients onlysupportive services, including, at a minimum, child care andtransportation available in the local area, and referral to such services,as appropriate.Provision of information regarding filing claims for unemploymentNocompensation.Assistance in establishing eligibility for: (please indicate those thatNoapply)1. Welfare-to-Work activities authorized under section 403 (a)(5) of the Social Security Act (42 U.S.C. 603 (a) (5))available in the local area.2. Programs of financial aid assistance for training andeducation programs that are not funded under the WorkforceInvestment Act and are available in the local area.Follow-up services, including counseling regarding the workplace, forVR clients onlyparticipants in workforce investment activities that have been placed in3 months follow-upunsubsidized employment for a period of 12 months following theirand possible post-first day of employment, as appropriate.employment services ifproblems on the jobduring first 12 monthsAccess to other programs and services carried out under authorizingReferrals will be madeprograms or laws described in Item (A) (1) of this MOU.as appropriate B. NARRATIVE OF SERVICES PROVIDED: This section should include narrative information relative to the agreed upon services provided through the System by the Partnering Agency. 1. Specific Services to Be Provided: (Describe in detail the type, scope, and frequency of the services that will be provided through the System) 8 The Tennessee Division of Rehabilitation Services, is the State agency responsible for carrying out _all of the statutory and regulatory requirements of The Rehabilitation Act, as amended in 1998. VR, by law, can only provide services for eligible disabled individuals who require vocational rehabilitation services to prepare for, secure, retain, or regain employment. All services provided by VR, except general guidance and counseling by the VR counselor, are either purchased and/or provided by vendors or other VR facility staff not associated with the Career Center. VR cannot provide shared services due to the constraints of the Rehabilitation Act. Application for VR services can be initiated by an individual completing either a VR agency application form or a common Career Center intake application form and requesting VR services. All applicants for VR services are required by law to be furnished in writing, or appropriate mode of communication, information about their role and rights of choice in the VR program, about their rights of appeal, and about the Client Assistance Program. If a VR client is dissatisfied with any action with regard to the furnishing or denial of VR services, he/she is afforded due process in accordance with Section 102(c) of the Rehabilitation Act, as amended in 1998. VR services can only be provided to applicants and eligible individuals as authorized by the Rehabilitation Act and State VR policy guidelines. Certification of eligibility for VR services can only be determined by a State VR counselor. Eligible VR clients will receive services as described in an Individualized Plan for Employment (IPE). VR clients who successfully complete services and secure employment must work for a minimum of 90 days prior to case closure. The client and the VR counselor must be satisfied with the employment before VR can close the client's case. All VR clients, whose cases are closed as successfully employed and who experience problems with their job during the first 12 months following the closure of their case, may apply for postemployment services. 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